Assist with compilation of Project Plans and Stage Plans. Plan Approximating the effort required for each activity, as we can never really guarantee an exact time for an activity. If the project is part of a program, then the Programme will most likely have a common approach to planning, which could then be adopted by the project. Directing a project. Polski It is a document that describes how, when and by whom a specific target or set of targets is to be achieved. It provides the Business Case, Cost & Timescale information and needs to be approved by the Project Board. PRINCE2 Foundation certification is a prerequisite to taking the exam. In PRINCE2, there are three levels of plan: project, stage and team. A plan must therefore contain sufficient information to show that these targets are achievable. The Team Managers may create their Team Plans in parallel with the Project Manager as they create the Stage Plan. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. People who represent the Users should be involved in defining the Quality Criteria for the products and other Quality information. The PRINCE2 approach to planning is product-based. Identify Context. Comparision of PRINCE2 Foundation eLearning Courses. This state's how the project's time cost scope and quality performance targets are to be achieved. Creating the Product Flow Diagram: Shows product flow and interdependencies. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. It is very easy for a project to start off as a simple project, but when you start to draw out the requirements in a Product Breakdown Structure, it shows exactly what this so-called simple project involves. If you can use the PBS to help explain how you see the parts of the project to another person, then you are on the right track. The original plan can also be known as the first baselined (signed off and dated) Plan. can be a great help. It may well be that some of the work done on the project is being done in a confidential environment and therefore the project manager may not find out exactly how the work is being done. It is a very simple way to communicate the progress of the project to stakeholders and is also my preferred planning tool. The Swirl logo™ is a trade mark of AXELOS Limited. PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format. SAP Trademark(s) is/are the trademark(s) or registered trademark(s) of SAP SE in Germany. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. Writing the Project Product Description: Describing the main product during the. Team Plans are optional, depending on the projectâs size, complexity and the number of resources involved in creating the products. The Project Plan is updated in each Stage Boundary process, and it shows when and which products have been created in the last stage. Design the Plan: Should be called âChoose style and format of planâ. PRINCE2 Templates Use Post-Its or a whiteboard, so it will be easier to make changes as you learn. This is easy to create, maintain and read and, most importantly, it is a good way to communicate with stakeholders that need this information. The Project Manager should do as little estimating as possible as, itâs better to ask someone who has more experience. All The second of seven PRINCE2 themes, called Organization, defines the structure of a PRINCE2 project. And finally, it is easier to gain a clear agreement on what needs to be produced. The process managing product delivery describes the tasks and responsibilities of the Team Manager in their role as supplier, â¦ These targets will include the projectâs products, timeframes, costs, quality and benefits. In case of using Scrum, the Sprint Backlog is the Team Plan. A PRINCE2 plan is a document describing how, when and by whom a specific target or set of targets is to be achieved. The term planning is used to describe the actions used to create the plans and associated documents. PRINCE2 emphasises dividing projects into manageable and controllable stages. CISSP® is a registered mark of The International Information Systems Security Certification Define and analyze products: Product-Based Planning is used to do this. Team Plans (if used as they are optional) could comprise just a schedule appended to the Work Package(s) assigned to the Team Manager. Activities: The objective is to make a list of activities that need to be done, and this is much easier now that you have the information from Product-Based Planning documents with the Product Breakdown Structure and Product Flow diagrams together with the Product Descriptions. How to best go about creating the products? ÑÑÑÑÐºÐ¸Ð¹ ru Prince2 Foundation & Practitioner Certification exam syllabus. Prepare estimates: Estimate time and resources. Product Descriptions are the responsibility of the Project Manager or Team Manager. These standard plans or Plan prerequisites: Aspects that must be in place for the Plan to succeed. You can consider creating the Product Flow diagram at the same workshop meeting as the Product Breakdown Structure as you will have the people with the knowledge with you. The business case also defines the overall approach toward quality and control parameters, besides setting up project files and assembling a Project Initiation Document. ITIL® is a registered trade mark of AXELOS Limited. This is the day-to-day plan for the Initiation Stage, which is the 1st stage in the project. Some other project methods use sub-projects to break up larger projects. FranÃ§ais But it probably won't show the risks involved. A PRINCE2 Business Case MUST include the benefits (and dis-benefits) in terms of tolerance bounds derived from best-case and worst-case scenarios. Stage Plans are created by the Project Manager and are produced near the end of the current stage for the next stage. Estimating is about deciding how much time and how many resources are required to carry out a piece of work to an acceptable standard. Think of your audience and how they might access the data. Project Board. What will be the level of detail required for each plan? An Exception Plan is used to recover from the effect of tolerance deviation (go out of tolerance). , as they are not interested in reading a 20- to 30-page document. This is the Initiation Stage Plan; the Project Manager creates it. The actor planning helps the project management team to think ahead and to mentally "run through" the project and i believe this is one aspect to plan which is often undervalued adding to think through the sequence of events and gonna happen that sometimes help you but only to make sure that you're going through things in the right sequence that to identify the source of problems that you may come up against a long way. A plan must contain enough detail and enough information to confirm that the targets are achievable. Consortium (ISC)2. A team manager produces a team plan to cover the work which need to execute one or more work packages. Team plans are optional and may not need to follow the same composition as a project plan or stage plan. Product-based planning is often applied in tandem with an activity-centred planning approach (see step 3 above, âPlanning activities and dependenciesâ) in order to ensure a balanced final Plan. The choice of planning tools is not obligatory but it can save a great deal of time and highlight potential issues, such as overuse of resources and dependencies issues. At the end of the project, the Project Plan is updated by the Project Manager. Project Plan creation in PRINCE2. Set Project Tolerances (listed in the project mandate). Because it's only at that points that will have enough information to make a detailed stage plan. and PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. es Sometimes people think a plan is a Gantt chart, but it is much more than that. The team manager or team is responsible for these activities when preparing the team plan Understand the PRINCE2 approach to plans. Product Draft: Plan & Actual dates for draft version of the product. âPlanâ can be a Project Plan, a Stage Plan, or a Team Plan. The Senior User is responsible for providing the information on the Project Product Description. A plan provides a statement of how and when objectives are to be achieved, by showing the major products, activities and resources required for the scope of the plan. An Exception Plan is created at the same level of detail as the plan it replaces. It shows the major product activities and resources required and it provides the Business Case with the planned project costs and timescales. Provide resources to assist with Product-Based Planning. The Team Managers may create their Team Plans in parallel with the Project Manager as they create the Stage Plan. PRINCE2 wiki is open-source and published for free under a Creative Commons license. Team Plan / Iteration Plan Team Plans are optional in PRINCE2, but cannot be considered optional in PRINCE2 Agile; while they would be really simplified. Improving communications, as it provides a simple overview of what needs to be done, and makes it much easier to get feedback. Consider non-human resources, such as equipment (e.g., testing equipment), travel and money. Exception Plans can be used to replace Stage Plans and Project Plans, but not Team Plans. The project plan is created by the PRINCE2 Initiating a Project process, the Initiation Stage Plan is created within the Starting Up a Project process, and each successive Stage Plan Is created by the Managing a Stage Boundary process. Team Plans are created by the Team Managers and they are optional. PRINCE2 is a process-based approach to project management, providing an easily tailored and scalable method for the management of all sizes and types of projects. The objective is to add text similar to the following to help explain them: The Product Checklist is a list of all the major products of a Plan, plus key delivery dates. Why is this a benefit? rights reserved. Here are some things to consider when creating the Product Descriptions. PRINCE2® Theme: Plans The Plans Theme is to provide a framework to design, develop and maintain the Project Plans (including the Project Plan, Stage Plan, Team Plan and Exception Plan). The Project Plan is a high-level plan for the whole project. Refer to standards whenever possible instead of writing out the specification in detail. Exception Plans are not produced for work Packages. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. The Project Plan is a high-level plan and is mainly used by the Project Board. The purpose of the information in the Plans Theme is to provide a framework to design, develop and maintain the Project Plans, which are the Project Plan, Stage Plan, Exception Plan and Team Plan. Plan is not just a chart showing time scales. It is adopted in many countries worldwide, including the UK, Western European countries, and Australia. Then Work Packageswould be the basis for creating the release plans and iteration plans (Team Plans), while their high-level aspects have been defined in the Project Plan and Stage Plans froâ¦ PRINCE2 Methodology PRINCE2 - A Structured Project Management Methodology. Calculate total resource requirements and costs. There are three possible levels of plans within PRINCE2, the Project Plan, Stage Plans, and optional Team Plans. The Team Manager accepts the Work Package from the Project Manager and creates the Team Plan to manage the development of the products. I think this heading should be âChoose Plan Design,â as that is mostly what Project Managers do in the real world. PRINCE2 has a unique approach to planning. Team Plans are optional, depending on the projectâs size, complexity and the number of resources involved in creating the products. Product Description How to Prepare the schedule in PRINCE2 Foundation, Configuration Management in PRINCE2 Foundation, Introduction on starting up a project process, Activities of the starting up a Project Process, Purpose of the Directing a Project process, Activities that comprise Directing a Project Process in PRINCE2, Introduction on Controlling a Stage Process in PRINCE2, Introduction on Managing Product Delivery process, Introduction on Managing a Stage Boundary Process, Activities of managing a stage boundary process, Introduction on Closing a project process in PRINCE2, PRINCE2 tailoring PRINCE2 to the project environment. Individual stage plan have much more details at each stage plan it created tools at the end of the preceding stage. Plans provide a baseline against which progress can be measured. You will find an example of a product checklist later in this Theme. A Stage Plan is required for each management stage. Planning is the act all process of making a plan. So, here are some of the steps that a Project Manager will accomplish: If you have done scheduling before, you have covered most of these steps. However, this will only identify the products required, a plan also needs the activities to be identified, the resources needed to carry out the activities, and control points along with the narrative that make up the complete plan document. Here is a simple overview of the planning steps in a typical project. The Stage Plan for the next stage is produced towards the end of the current stage. If approved the Exception Plan replaces the Project Plan or the relevant Stage Plan. Project Managers who work in a Program Environment will be able to take advantage of how projects have been done in the past and get examples of how Project Plans are to be created. Remember that Quality information forms a good part of these descriptions. Planning is the process of creating and maintaining the plan and associated documents. I would suggest referring back to this diagram when reading the next few sections. PRINCE2 Foundation exam you need to know the various roles, 7 principles, 7 themes and the 7 Processes. The Project Board can check the status of the project at the end of each stage to see how well the project is progressing in relation to the original Project Plan. As you can imagine, the backbone for any project is the plan. Within the stage the team plans will actually plan for the individual activities during the stage to work on specific products and perform specific TOS. Internal dependencies are within the project, while external denotes outside. Perhaps the main reason for this is that Project Managers donât get time to cover this in the training. Update the Business Case and Risk Log to reflect the latest information. A Project Product is broken down into the major products which in turn are broken down into further products to give a hierarchical overview. It may also show the resources that people need. Project Teams in PRINCE2 Since PRINCE2 is more of a project organizational system than a general project management knowledge base like the PMBOK Guide, the project organizational structure is very well defined.
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